Workday Absence Management API

openapi: 3.1.0
info:
  title: Workday Integration Workday Absence Management API
  description: >-
    API for managing employee leave requests, absence types, and time-off
    balances. Retrieves eligible absence types for employees and supports
    validation of leave category selections.
  version: v1
  contact:
    name: Workday API Support
    email: [email protected]
    url: https://community.workday.com
  license:
    name: Proprietary
    url: https://www.workday.com/en-us/legal/site-terms.html
servers:
  - url: https://{baseUrl}/ccx/api/absenceManagement/v1/{tenant}
    description: Workday Absence Management REST API server
    variables:
      baseUrl:
        default: wd2-impl-services1.workday.com
        description: The Workday data center hostname
      tenant:
        default: tenant
        description: The Workday tenant name
security:
  - OAuth2:
      - r:absenceManagement
      - w:absenceManagement
paths:
  /workers/{ID}/eligibleAbsenceTypes:
    get:
      operationId: getWorkerEligibleAbsenceTypes
      summary: Workday Integration Retrieve eligible absence types for a worker
      description: >-
        Returns a collection of eligible absence types for the specified worker,
        based on their benefits enrollment and absence plan configuration.
      tags:
        - Absence Types
      parameters:
        - $ref: '#/components/parameters/ID'
        - $ref: '#/components/parameters/limit'
        - $ref: '#/components/parameters/offset'
      responses:
        '200':
          description: Successful response with eligible absence types
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/AbsenceTypesResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
        '404':
          $ref: '#/components/responses/NotFound'
  /workers/{ID}/requestTimeOff:
    post:
      operationId: requestTimeOff
      summary: Workday Integration Create a time off request for a worker
      description: >-
        Creates a time off request for the specified worker ID and initiates
        the approval business process.
      tags:
        - Time Off
      parameters:
        - $ref: '#/components/parameters/ID'
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/TimeOffRequest'
      responses:
        '201':
          description: Time off request created successfully
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/TimeOffEntry'
        '400':
          $ref: '#/components/responses/BadRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
  /workers/{ID}/validTimeOffDates:
    get:
      operationId: getValidTimeOffDates
      summary: Workday Integration Retrieve valid time off dates for a worker
      description: >-
        Returns the valid dates on which the specified worker can request
        time off, based on their schedule and existing requests.
      tags:
        - Time Off
      parameters:
        - $ref: '#/components/parameters/ID'
        - name: startDate
          in: query
          description: Start date for the range of valid dates
          schema:
            type: string
            format: date
        - name: endDate
          in: query
          description: End date for the range of valid dates
          schema:
            type: string
            format: date
      responses:
        '200':
          description: Successful response with valid time off dates
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ValidDatesResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
        '404':
          $ref: '#/components/responses/NotFound'
  /workers/{ID}/leavesOfAbsence:
    get:
      operationId: getWorkerLeavesOfAbsence
      summary: Workday Integration Retrieve leaves of absence for a worker
      description: >-
        Returns the leaves of absence records for the specified worker.
      tags:
        - Leave of Absence
      parameters:
        - $ref: '#/components/parameters/ID'
        - $ref: '#/components/parameters/limit'
        - $ref: '#/components/parameters/offset'
      responses:
        '200':
          description: Successful response with leaves of absence
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/LeavesOfAbsenceResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
        '404':
          $ref: '#/components/responses/NotFound'
  /workers/{ID}/leavesOfAbsence/{subresourceID}:
    get:
      operationId: getWorkerLeaveOfAbsenceById
      summary: Workday Integration Retrieve a specific leave of absence for a worker
      description: >-
        Returns the specified leave of absence record for the worker.
      tags:
        - Leave of Absence
      parameters:
        - $ref: '#/components/parameters/ID'
        - name: subresourceID
          in: path
          required: true
          description: The Workday ID of the leave of absence
          schema:
            type: string
      responses:
        '200':
          description: Successful response with the leave of absence
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/LeaveOfAbsence'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
        '404':
          $ref: '#/components/responses/NotFound'
  /balances/{ID}:
    get:
      operationId: getAbsenceBalance
      summary: Workday Integration Retrieve an absence plan balance
      description: >-
        Returns the specified balance of all absence plan and leave of absence types.
      tags:
        - Balances
      parameters:
        - $ref: '#/components/parameters/ID'
      responses:
        '200':
          description: Successful response with the absence balance
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/AbsenceBalance'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
        '404':
          $ref: '#/components/responses/NotFound'
  /values/leave/status:
    get:
      operationId: getLeaveStatusValues
      summary: Workday Integration Retrieve leave status values
      description: >-
        Returns the available leave of absence status values.
      tags:
        - Reference Data
      responses:
        '200':
          description: Successful response with leave status values
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ReferenceValuesResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
  /values/timeOff/status:
    get:
      operationId: getTimeOffStatusValues
      summary: Workday Integration Retrieve time off status values
      description: >-
        Returns the available time off request status values including Approved,
        Submitted, Not Submitted, and Sent Back.
      tags:
        - Reference Data
      responses:
        '200':
          description: Successful response with time off status values
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ReferenceValuesResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '403':
          $ref: '#/components/responses/Forbidden'
components:
  securitySchemes:
    OAuth2:
      type: oauth2
      flows:
        authorizationCode:
          authorizationUrl: https://{baseUrl}/authorize
          tokenUrl: https://{baseUrl}/oauth2/{tenant}/token
          refreshUrl: https://{baseUrl}/oauth2/{tenant}/token
          scopes:
            r:absenceManagement: Read absence data
            w:absenceManagement: Write absence data
  parameters:
    ID:
      name: ID
      in: path
      required: true
      description: The Workday ID of the resource
      schema:
        type: string
    limit:
      name: limit
      in: query
      description: The maximum number of objects in a single response (default 20, maximum 100)
      schema:
        type: integer
        default: 20
        maximum: 100
    offset:
      name: offset
      in: query
      description: The zero-based index of the first object in a response collection
      schema:
        type: integer
        default: 0
  responses:
    BadRequest:
      description: Invalid request parameters
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/ErrorResponse'
    Unauthorized:
      description: Authentication required
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/ErrorResponse'
    Forbidden:
      description: Insufficient permissions
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/ErrorResponse'
    NotFound:
      description: Resource not found
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/ErrorResponse'
  schemas:
    ErrorResponse:
      type: object
      properties:
        error:
          type: string
        errors:
          type: array
          items:
            type: object
            properties:
              error:
                type: string
              field:
                type: string
              message:
                type: string
    ResourceReference:
      type: object
      properties:
        id:
          type: string
        descriptor:
          type: string
        href:
          type: string
          format: uri
    AbsenceTypesResponse:
      type: object
      properties:
        total:
          type: integer
        data:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
              descriptor:
                type: string
              absenceTypeCategory:
                $ref: '#/components/schemas/ResourceReference'
              unit:
                type: string
                enum:
                  - Hours
                  - Days
    TimeOffEntry:
      type: object
      properties:
        id:
          type: string
        descriptor:
          type: string
        worker:
          $ref: '#/components/schemas/ResourceReference'
        absenceType:
          $ref: '#/components/schemas/ResourceReference'
        date:
          type: string
          format: date
        quantity:
          type: number
        unit:
          type: string
        status:
          type: string
    TimeOffRequest:
      type: object
      required:
        - absenceType
        - days
      properties:
        absenceType:
          $ref: '#/components/schemas/ResourceReference'
        days:
          type: array
          items:
            type: object
            required:
              - date
              - quantity
            properties:
              date:
                type: string
                format: date
              quantity:
                type: number
              comment:
                type: string
    ValidDatesResponse:
      type: object
      properties:
        total:
          type: integer
        data:
          type: array
          items:
            type: object
            properties:
              date:
                type: string
                format: date
              isValid:
                type: boolean
    LeaveOfAbsence:
      type: object
      properties:
        id:
          type: string
        descriptor:
          type: string
        worker:
          $ref: '#/components/schemas/ResourceReference'
        leaveType:
          $ref: '#/components/schemas/ResourceReference'
        startDate:
          type: string
          format: date
        estimatedEndDate:
          type: string
          format: date
        actualEndDate:
          type: string
          format: date
        status:
          type: string
    LeavesOfAbsenceResponse:
      type: object
      properties:
        total:
          type: integer
        data:
          type: array
          items:
            $ref: '#/components/schemas/LeaveOfAbsence'
    AbsenceBalance:
      type: object
      properties:
        id:
          type: string
        descriptor:
          type: string
        worker:
          $ref: '#/components/schemas/ResourceReference'
        absencePlan:
          $ref: '#/components/schemas/ResourceReference'
        balance:
          type: number
        unit:
          type: string
        asOfDate:
          type: string
          format: date
    ReferenceValuesResponse:
      type: object
      properties:
        total:
          type: integer
        data:
          type: array
          items:
            $ref: '#/components/schemas/ResourceReference'
tags:
  - name: Absence Types
  - name: Balances
  - name: Leave of Absence
  - name: Reference Data
  - name: Time Off